Event Photography

Capturely helps brands and conference organizers to put on a turnkey VIP Headshot Experience designed to attract attention and delight guests, as well as memorialize your event with candid imagery, recap videos, testimonials & interviews. We can also provide a virtual headshot event for remote teams. 

Count on Capturely... to Capture Your Headshot Event Photography in Real Time.

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Headshots Events2023-02-16T07:41:42-08:00
Completed Photoshoots
People Photographed
Images Delivered

From planning to execution, Capturely works with conference organizers and sponsors to manage the content creation experience from start to finish. We specialize in creating experiences that attendees and exhibitors love, while also providing you with promotional content for future events.

From online scheduling to guest check-in through the photo and video delivery process our assembly line of specialists will manage everything so you don’t have to. Capturely is your outsourced content partner that feels like we are part of your team.


Both attendees and exhibitors want to know what it’s like to attend your event. One of the best ways to capture the fun and excitement is with candid event photography.

As humans we naturally have FOMO (fear of missing out) and we also like to be reminded of a great experience we had. Take advantage and provide an opportunity to showcase why attending your event is so important to attend.

Your guests are your greatest source for marketing. When you give your attendees great photos they want to share them on social media!

Our candid imagery packages capture:

  • Speaker Photos

  • Group shots
  • Breakout rooms
  • Exhibit Booth and Activation photos
  • Interior/Exterior of the event space
  • Party photos
  • Food and Beverage

Ready to Capture Your Event?

Event Videos

Let’s face it, video is everything! At Capturely, we pride ourselves on being able to capture the feel and energy by showcasing every aspect of your event. Whether you are an event organizer, exhibitor, or sponsor, having great video content of your event is marketing gold to promote future events and highlight what it’s like to attend your event!

Ready to Capture Your Event?

Types of videos included:

  • Recap Videos: Up to 3-minute video showcasing your specific experience of the event designed to show your internal team or promote future events.
  • Sizzle Reels: 30-second to 1-minute video highlighting the excitement of your event.
  • Brand Videos: 1-2 minute video including interview(s) of your key team member(s) highlighting your brand, who you are, and what you do.

  • Interviews and Testimonials: 30-second interviews and/or testimonials that are great for your marketing.
  • Speaker Videos: Partial to full videos of your speaker presentations taken from two angles and along with audience engagement.

Capturely helps brands and conference organizers put on a turnkey VIP headshot experience designed to ATTRACT ATTENTION and delight guests with the long-lasting enjoyment of a professional headshot.

Whether you need one photo station or 10, our creative team works with you to plan an experience to exceed your expectations, INDOORS OR OUT.

The Capturely team facilitates the entire experience so your team can focus on what matters!

Scheduling and Check-in Simplified | Walk-ins & Appointments Available

Whether you prefer onsite registration or scheduling in advance, our Capturely host will ensure your guests feel welcomed and ready for the camera.

Ready for Your VIP Headshot Experience?


Your VIP Headshot experience can come with a fully branded green room, a perfect place to promote your brand while your team mingles with your quests.

  • Approx. 3 min. per person
  • 10-12 people/hr/station
  • Shoot 10-15 photos

The Top 3 digital images are fully edited and emailed to quests within 3-5 business days.


Our team will design an experience to fit into your budget, space, and goals.

  • Preschedule quests with a custom-branded scheduling page.
  • Registered guests will receive calendar invites for their session, along with tips to get their best shots.
  • Additional branded pre-event emails can update clients on special announcements you want to send.
  • We provide you with your quest list so your team can plan their conversations.
    Have your sales team ready to engage in a great environment!


  • The average person spends 10 minutes at our booth, which gives you time with your guests and the opportunity to promote your brand.


    • A Branded Headshot Lounge/Green Room.
    • Check-In Table with a branded tablecloth.
    • QR Codes with a branded headshot registration page.
    • Capturely Staff wearing your branded clothing/ accessories.
    • Brand emails before and after the event.
    • Imagery can be delivered on a branded background.
    • Flyers and Posters promoting the VIP Headshot Experience.


  • Following the event, Capturely can send branded follow-up emails to all attendees to ensure they receive their images.
  • Additional post-event touchpoints include surveys and free enhancement to special guests from you.
  • You are given a detailed spreadsheet with the contact information of all guests who participated in the VIP Headshot experience.
  • As a thank you, Capturely provides a limited number of FREE retouched photos for you to use however you want.



Click the VIDEO to watch the Bumble VIP Headshot Experience Event

Capturely Event Photography FAQs

Getting useless content can be very costly, both in dollars and in time. Using stock imagery can make your business look generic. With budget considerations and personalization in mind, Capturely’s assembly line of specialists will collaborate with you and your team to create authentic images and video that showcase and humanize your brand.

What is event photography?2023-02-15T04:34:40-08:00

An event photographer is there to capture the occasion so you can sit back and enjoy it. The most liberating and exciting part of event photography is getting to shoot in a photojournalistic style, which simply means anything and everything a photographer sees “in the moment” as it is happening.

Should I hire a professional photographer specializing in event photography?2023-02-28T04:39:48-08:00

Absolutely! Hiring an event photographer means having a professional who can acclimate to all kinds of variations, including event itinerary changes, drastic lighting fluctuations (fluorescent to sunset), and perhaps the most unpredictable factor of all… humans being human. It takes a seasoned eye to anticipate what’s going to be the next pivotal shot!

What type of event photography do you shoot?2022-10-04T18:46:21-07:00

We cover an array of corporate events that include (but are not limited to) conferences & conventions, trade shows, training events, meetings, business parties, and more!

Do you provide event videography services?2022-10-04T18:47:01-07:00

We have options, yes! Call us. (855) 639-3297

What are your rates for event photography?2022-09-07T13:28:10-07:00

One photographer is $750/hr.

How do you choose which images are delivered?2023-02-07T05:20:03-08:00

There are a few elements we consider when choosing the best event imagery. Not only do we choose the best technical shots (focus and exposure) but with event photography, we look for the most dynamic compositions, the most engaging interactions, the most interesting details, and the most unique one-of-a-kind moments that embody the essence of your event. We make sure to deliver the crème de la crème of each hour we shoot for you.

What our Clients Are Saying…
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